We are pleased to announce Misha from Glyndŵr University as our OA Competition winner!!
Misha’s engagement story described the use of advocacy to both gain the attention of an institution’s senior management team and to effectively put across the benefits of a repository to an institution. The story showed the importance of the ‘Elevator Pitch’ advocacy technique in grabbing opportunities where you can to get your case heard. It also showed how aligning the use of the repository with the institution’s strategic aims can embed the system within an institution’s structure.
A copy of Misha's winning story is available here.
Showing posts with label advocacy. Show all posts
Showing posts with label advocacy. Show all posts
Tuesday, November 2, 2010
Friday, June 11, 2010
Advocacy discussion: barriers and solutions
As part of the Repository Stream at the Gregynog Colloquium we held a discussion session on the hurdles faced by Repository Administrators when trying to encourage academic buy-in to their systems. These have been listed below and grouped into topics.
As part of the discussions we also suggested solutions for each of the obstacles. These appear after each problem raised in a different colour. The solutions are by no means exhaustive and there are some gaps.
Please add comments and suggestions to the list below, and suggest advocacy ideas that have worked for you. It is hoped this exchange of ideas will aid both our WRN community and the repository community as a whole.
Perception of time and effort required
No time
Demonstrate ease of deposit. Video materials to demo deposit using academic champions. Practice reduces time. Look into automatic completion APIs for repository.
Extra admin work
Mandate. Suggest using admin staff or PhD students to help- good practice for new researchers.
Backlog of research will take too much time to enter
Offer self-deposit to relieve backlog then encourage self-deposit. Suggest using admin staff or PhD students to help.
Benefit of repository interaction
What’s in it for me?- Apathetic to the process
Education- more widespread audience; greater recognition; higher/ faster/ sustained citation rates. Demonstration of RAE impact. Use of peers as champions. Video materials?
The paper is already published- anyone who wants to read it already has
More widespread audience- publically funded research available to whole of the public beyond subscription barriers.
Takes time to see benefit
Difference between print and electronic world?
Perception of repository importance
Lack of integration with other Uni systems and processes
Top-level buy-in to push for integration/ Mandates
Repository is an archival end point
Education on benefits- use as Management Information tool
Perceived value of system through lack of dedicated staff time
Top-level buy-in to fund positions to administer repository. Use further staff network- subject liaison; research administrators- to spread load and form experts for each school/ collection.
Copyright and IPR issues
Unsure of copyright status in papers
Use of SHERPA RoMEO/ include API on repository front page
Unsure of what was signed away with publishing license
Education. Feedback from academics to publishers. UKCoRR MoU
No longer have copies of different versions
Education
Worries about plagiarism and IPR protection
No real difference between print and online world. Getting the paper out on the web and recognised as author’s work should counteract plagiarism risk. Benefits associated with citation rates and recognition should outweigh IPR risks.
Conflicts with traditional publishing
Publishing within a prestigious journal the priority
Use of OA funds to encourage OA publishing
Older research is no longer felt relevant
Evidence of older PhD work being requested for digitisation as now informs modern research.
Other issues
Collection policy confusion- what can be accepted
Have clear collection policy stated within repository site FAQ
Can the repository take different file types?
Have clear collection policy stated within repository site FAQ- the repository can store diff file types but can end users access them easily?/ Preservation.
Don’t want to make draft version publically available
As part of the discussions we also suggested solutions for each of the obstacles. These appear after each problem raised in a different colour. The solutions are by no means exhaustive and there are some gaps.
Please add comments and suggestions to the list below, and suggest advocacy ideas that have worked for you. It is hoped this exchange of ideas will aid both our WRN community and the repository community as a whole.
Perception of time and effort required
No time
Demonstrate ease of deposit. Video materials to demo deposit using academic champions. Practice reduces time. Look into automatic completion APIs for repository.
Extra admin work
Mandate. Suggest using admin staff or PhD students to help- good practice for new researchers.
Backlog of research will take too much time to enter
Offer self-deposit to relieve backlog then encourage self-deposit. Suggest using admin staff or PhD students to help.
Benefit of repository interaction
What’s in it for me?- Apathetic to the process
Education- more widespread audience; greater recognition; higher/ faster/ sustained citation rates. Demonstration of RAE impact. Use of peers as champions. Video materials?
The paper is already published- anyone who wants to read it already has
More widespread audience- publically funded research available to whole of the public beyond subscription barriers.
Takes time to see benefit
Difference between print and electronic world?
Perception of repository importance
Lack of integration with other Uni systems and processes
Top-level buy-in to push for integration/ Mandates
Repository is an archival end point
Education on benefits- use as Management Information tool
Perceived value of system through lack of dedicated staff time
Top-level buy-in to fund positions to administer repository. Use further staff network- subject liaison; research administrators- to spread load and form experts for each school/ collection.
Copyright and IPR issues
Unsure of copyright status in papers
Use of SHERPA RoMEO/ include API on repository front page
Unsure of what was signed away with publishing license
Education. Feedback from academics to publishers. UKCoRR MoU
No longer have copies of different versions
Education
Worries about plagiarism and IPR protection
No real difference between print and online world. Getting the paper out on the web and recognised as author’s work should counteract plagiarism risk. Benefits associated with citation rates and recognition should outweigh IPR risks.
Conflicts with traditional publishing
Publishing within a prestigious journal the priority
Use of OA funds to encourage OA publishing
Older research is no longer felt relevant
Evidence of older PhD work being requested for digitisation as now informs modern research.
Other issues
Collection policy confusion- what can be accepted
Have clear collection policy stated within repository site FAQ
Can the repository take different file types?
Have clear collection policy stated within repository site FAQ- the repository can store diff file types but can end users access them easily?/ Preservation.
Don’t want to make draft version publically available
Gregynog Repository Stream
The presentations delivered during the Repository Strand at this week's Gregynog Colloquium are now available online on our project website or follow the relevant links below.
The Power of the Mandate Sue Hodges, University of Salford.
Research Publishing at Swansea University Alex Roberts, Swansea University.
Research management system at the University of Glamorgan Leanne Beevers and Neil Williams, University of Glamorgan.
Developing a repository: caring, sharing and living the dream Misha Jepson, Glyndŵr University.
Encouraging author self- deposit at Cardiff University Tracey Andrews and Scott Hill, Cardiff University.
Using statistics as an advocacy tool Nicky Cashman, Aberystwyth University.
Advocacy: the theory Jackie Knowles, WRN.
The Power of the Mandate Sue Hodges, University of Salford.
Research Publishing at Swansea University Alex Roberts, Swansea University.
Research management system at the University of Glamorgan Leanne Beevers and Neil Williams, University of Glamorgan.
Developing a repository: caring, sharing and living the dream Misha Jepson, Glyndŵr University.
Encouraging author self- deposit at Cardiff University Tracey Andrews and Scott Hill, Cardiff University.
Using statistics as an advocacy tool Nicky Cashman, Aberystwyth University.
Advocacy: the theory Jackie Knowles, WRN.
Monday, January 11, 2010
Register to update your details on ROAR
It is now possible to register for your own account on ROAR (Registry of Open Access Repositories) to enter and update details of your repository on the service. Through JISC funding the ROAR service has now been reworked into a repository itself so that ‘collecting, updating and editing information about repositories is now part of a familiar repository workflow.’
The stated aim of ROAR ‘is to promote the development of open access by providing timely information about the growth and status of repositories throughout the world.’ The service provides:
- A catalogue of individual repositories and their attributes
- Repository listings by location, purpose and software platform
- Analyses of the growth over time of individual repositories or groups of repositories
- Searching for repositories by various properties
- Searching the contents of groups of repositories using a Google Customised Search
- The option to share new repository information with OpenDOAR
- Access to the OAI-PMH data obtained from the Celestial harvester
Visit the ROAR registration page now to create your new account and promote your repository!
The stated aim of ROAR ‘is to promote the development of open access by providing timely information about the growth and status of repositories throughout the world.’ The service provides:
- A catalogue of individual repositories and their attributes
- Repository listings by location, purpose and software platform
- Analyses of the growth over time of individual repositories or groups of repositories
- Searching for repositories by various properties
- Searching the contents of groups of repositories using a Google Customised Search
- The option to share new repository information with OpenDOAR
- Access to the OAI-PMH data obtained from the Celestial harvester
Visit the ROAR registration page now to create your new account and promote your repository!
Friday, January 8, 2010
Official launch of UWIC’s institutional repository
Last month marked the launch of UWIC’s institutional repository. The launch consisted of presentations, live demos of the repository, and opportunities for attending academics’ to deposit their own research. RSP advocacy material was used and disseminated at the launch. Three, separate sessions were held at each of the University’s campuses. Since the launch there has been an increase in user account registrations and an increase in deposit enquiries.
If you would like to find out more about UWIC’s institutional repository please contact Helen Thomas, Repository Administrator at dspace@uwic.ac.uk.
If you would like any help or ideas for what you could do to launch your repository or further raise its profile within your institution please contact the WRN team at wrnstaff@aber.ac.uk.
If you would like to find out more about UWIC’s institutional repository please contact Helen Thomas, Repository Administrator at dspace@uwic.ac.uk.
If you would like any help or ideas for what you could do to launch your repository or further raise its profile within your institution please contact the WRN team at wrnstaff@aber.ac.uk.
Monday, December 14, 2009
Official launch of Glyndŵr University Research Online (GURO)
23rd- 28th November was the official launch week of Glyndŵr University’s institutional repository GURO. Awareness of GURO was raised in the launch week by various methods, including:
- An all staff email containing a short introduction and link to the repository website
- Placement of a link to the repository on the University’s homepage
- Two drop in sessions held for academic staff to come and ask questions
- Distribution of promotional leaflets and posters
- Presentation at an academic research forum
- Attendance at a researcher’s breakfast group (think tank)
- An entry in the University’s general newsletter and the Library newsletter.
Positive responses were received by researchers, students and support workers in relation to the repository; and a snapshot look at the repository stats showed a 39% increase in item downloads during the week of the launch compared to the previous week.
If you would like to find out more about GURO please contact Misha Jepson, Repository Administrator at repository@glyndwr.ac.uk.
If you would like any help or ideas for what you could do to launch your repository or further raise its profile within your institution please contact the WRN team at wrnstaff@aber.ac.uk.
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